1. Load the Scholar into the Emory Pre-start System – After the IRF has been submitted, the departmental administrator should be in contact with the scholar and pre-start the scholar into the Emory HR system. You will need their full name, date of birth, hire date, and supervisor. For other fields, use the following table as a guide:
   
   

   Field	Answer
   Social security number	The system will auto-generate a dummy SSN; the number always leads in zeros and ends in four digits, i.e. 000-00-1234
   Person type	NOC – Volunteer – No Pay
   Regular/temporary	Temporary
   Benefits eligibility	Ineligible
   Job code	Enter appropriate job code. For example: Visiting scholar (9318)

   Visiting scholars may not be paid by Emory. If they are not, then there is no need to complete the I-9 verification.

2. Enter an eHRAF to Load the Scholars into the HR System – Once the scholar has been pre-started, the departmental administrator should enter a new hire eHRAF via PeopleSoft. Use the following information as a guide:
   
   

   Field	Answer
   Social security number	Same SSN as dummy from Pre-Start
   Job code	Enter appropriate job code. For example: Visiting scholar (9318)
   Employee Type	Salary
   Employee Class	WO Comp
   Job Indicator	Not Applicable
   Action	Hire
   Reason	Temporary
   Status: Regular/Temp	Temporary
   Standard Hours	.4
   FTE	0.01
   Benefits Eligibility	BENNOTREQ
   Comp Rate	0
   SmartKey	Department default
   Effective Date	Date the scholar will start
   Financial Responsibilities	No

3. Facilitate Emory Email and Login – With the scholar now fully entered into the Emory HR system, the scholar should now be eligible for an email account and Emory login. It is the departmental administrator’s responsibility to confirm with the scholar that they have received their email account and Emory login.

For additional PeopleSoft-related questions, contact Data Services.